Run the club, not the paperwork.
Volunteers on the gate, a bar on match day, a function room for presentation night. The clubhouse checks and certificates in one place, with reminders that go to whoever’s on.
Most clubhouses choose Essentials, £19 a month. Busier clubhouses and gated grounds usually choose Complete, £39, and big grounds Team, £99.
- Defibrillator checkweeklyDue Saturday
- Fire alarm testweeklyDone Wednesday
- Premises licence conditionsyearly reviewCurrent
- Gas safety certificateyearlyExpires April
- Evacuation procedureread by volunteers11 of 15
- Portable appliance testingyearlyNot on file
Sound familiar?
- The defib’s been checked. Probably. By someone.
- The bar licence is in the old secretary’s name.
- Presentation night: 180 in the function room, plus the bar. Is that over?
- The committee changes every AGM. The records don’t survive it.
None of it is anyone’s fault. It’s what happens when the records live in drawers, inboxes and people’s heads.
When someone asks, you’re ready.
Sooner or later someone wants to see your records. Send them one link: what’s in place, who did it and when.
- Your insurerAsks about fire safety in the clubhouse at renewal.
- The licensing officerChecks in on the bar and the function room.
- A party booking the function roomAsks what to do if the alarm goes off.
- The new committeeTakes over at the AGM.
The law puts the duty on whoever runs the building. Usually the committee or the trustees. If anything’s ever questioned, the record shows what was done, and by whom. How sharing works
Everything your club has to keep
Set up from a few questions about your building, so you start with the right list and nothing you don’t need.
- Fire risk assessmentfor the clubhouse
- Fire alarm testevery week
- Emergency lightingmonthly test, yearly full test
- Defibrillatorchecked every week
- Gas safety checkevery year
- Electrical inspection (EICR)every five years
- Portable appliancestested every year
- Premises licence conditionsif there’s a bar
- Safeguarding policyif you have juniors
- Martyn’s Law proceduresif the clubhouse can hold 200 people
Intervals are common practice. Where your own fire risk assessment says otherwise, it takes precedence.
How it works for sports clubs
Whoever opens up gets the defib check
Every week, by email, logged in a minute from their phone.
Match-day volunteers are briefed
They confirm the evacuation plan on their phone before kick-off.
The new committee inherits everything
After the AGM, one link hands over the whole record, with its history.
- Open both gates to the car park.
- Spectators out by the main stand exit.
- Meet by the scoreboard.
For most clubs it’s the clubhouse, not the pitch.
Open grounds are often excluded. The clubhouse counts if 200 or more people can be in it at once, and paid entry or gated fixtures can bring the ground in too.
Questions we hear
Our volunteers won’t want another login.
They don’t get one. A link by email or text opens on their phone and takes about a minute.
We have a junior section.
Your safeguarding policy sits in the record with a yearly review, alongside everything else.
We have a clubhouse and a pavilion.
Add each building. Each is priced on its own size, on one bill.
What does it cost a club?
Most clubhouses choose Essentials, £19 a month. Busy clubhouses and gated grounds usually choose Complete, £39, which writes Martyn’s Law for them.
Most clubhouses choose Essentials, £19 a month. Busier clubhouses and gated grounds usually choose Complete, £39, and big grounds Team, £99.
Start your 14-day trialAlso built for
Set up your building in about ten minutes.
14 days to try it. Cancel any time.