Records that keep up with the rota.
New starters every month, contractors in and out, an environmental health visit nobody planned for. Every check, certificate and procedure in one place, so the paperwork isn’t what catches you out.
Most pubs and restaurants choose Complete, £39 a month, so the policies and Martyn’s Law are written for them, or Essentials, £19, to keep the record.
- Fire alarm testweeklyDone Monday
- Food hygiene recordsmonthly reviewDue Friday
- Gas safety certificateyearlyCurrent
- Premises licence conditionsyearly reviewCurrent
- Portable appliance testingyearlyOverdue
- Evacuation procedureread by staff9 of 12
Sound familiar?
- The gas engineer left the certificate on the bar. In March.
- Half the team started since anyone last went through the fire plan.
- The licence has conditions. Nobody’s read them since we took over.
- The garden takes 150 on a sunny Saturday. Nobody’s counted that.
None of it is anyone’s fault. It’s what happens when the records live in drawers, inboxes and people’s heads.
When someone asks, you’re ready.
Sooner or later someone wants to see your records. Send them one link: what’s in place, who did it and when.
- The licensing officerA review or a visit, and they want your fire and safety records.
- Environmental healthAn inspection nobody planned for.
- Your insurerAsks when the extraction was last cleaned and the gas last checked.
- The brewery or landlordWants to see the safety checks are being done.
The law puts the duty on whoever runs the building. Usually the operator or the licensee. If anything’s ever questioned, the record shows what was done, and by whom. How sharing works
Everything your pub or restaurant has to keep
Set up from a few questions about your building, so you start with the right list and nothing you don’t need.
- Fire risk assessmentreviewed every year
- Fire alarm testevery week
- Emergency lightingmonthly test, yearly full test
- Fire extinguishersmonthly look, yearly service
- Gas safety checkevery year
- Electrical inspection (EICR)every five years
- Portable appliancestested every year
- Food hygiene recordskept and reviewed
- Premises licence conditionsreviewed every year
- Martyn’s Law proceduresif 200 or more people, garden and staff included
Intervals are common practice. Where your own fire risk assessment says otherwise, it takes precedence.
How it works for pubs and restaurants
Contractors send certificates straight in
Your gas engineer or electrician uploads to a link. It’s read, dated and filed.
New starters read the plan on their phone
Fire and evacuation procedures, with a few questions so you know they took it in.
One link when someone asks
The EHO, the licensing officer or the insurer gets the whole record, dated.
- Raise the alarm at the nearest call point.
- Garden out by the side gate.
- Meet in the car park by the sign.
Your beer garden counts.
So do function rooms, staff, the band and the DJ. A pub that seats 90 inside can be a 250-capacity premises on a summer Saturday, and at 200 people the Act applies.
Questions we hear
My staff won’t download another app.
They don’t need to. A link by text or email opens on their phone. No account, no password.
We’ve got more than one site.
One account, each building priced on its own size, on one bill. Give each manager their own building.
How long does it take to set up?
About ten minutes for the building. Then drop in whatever paperwork you have and it’s read for you.
Does it replace our fire risk assessment?
No. It holds it, reminds you to review it, and keeps the checks it asks for.
Most pubs and restaurants choose Complete, £39 a month, so the policies and Martyn’s Law are written for them, or Essentials, £19, to keep the record.
Start your 14-day trialAlso built for
Set up your building in about ten minutes.
14 days to try it. Cancel any time.